Junior Facilities Administrator

Operational Facilities Administration

• Assist with general Facilities administrative support across Hard and Soft Services
• Support coordination of operational requests and documentation flow
• Maintain structured filing and document control systems
• Assist with updating monthly operational reports (usage, activities, status updates)
• Support back-office with tracking of Helpdesk tickets
• Provide backup reception support when required

 Hard Services Focus

• Support facilities coordinator with tracking and keeping filing systems compliant
• Assist with follow-up on outstanding service requests with relevant stakeholders
• Update request status and maintain accurate tracking records
• Liaise with internal teams and service providers for updates
• Escalate delays or unresolved matters where required
• Ensure that building-related documentation (COCs, Safety Files, etc.) remains valid and compliant

Information Accuracy & Records Support

• Capture and update Facilities-related data and records
• Maintain project, site activity, and operational documentation
• Verify and correct inconsistencies in records
• Ensure structured and complete information across systems

Soft Services Coordination Support

• Support coordination of Soft Services activities such as consumables purchases (Makro, Pick 'n Pay, etc.)
• Assist with scheduling and logistical arrangements of supplies for Head Office and site offices
• Support filing and documentation for Soft Services

Fleet Administration Support

• Assist the Office Manager with maintaining vehicle asset records
• Liaise with Facilities Office Manager for record accuracy and payments
• Maintain and regularly update all site logbooks

Stock Visibility & Support (Housekeeping Consumables)

• Work in coordination with Housekeeping Team Leader on stock visibility
• Assist with tracking consumables and floor stock usage
• Support recording of stock usage and movement
• Assist in identifying low stock levels
• Maintain stock-related documentation and records
• Responsible for receiving all deliveries

General Facilities & Site Support

• Provide general administrative support to Facilities teams
• Assist Office Manager and Coordinators as required
• Support ad hoc administrative and operational tasks
• Perform reasonable duties aligned to Facilities operations