Branch Administrator

Contract and Lead Management

• Capture, verify, and issue leads for contracts to be submitted to the relevant departments.
• Verify staff leads and prepare monthly payment schedules for lead payouts.

Sales Administration

• Collate and capture daily and weekly rep feedback on the system.
• Manage sales reps’ diaries, including rescheduling appointments when required.
• Compile month‑to‑date and pending reports for progress and management meetings.

Branch Meetings and Reviews

• Minute‑taking for branch reviews and regular branch meetings.
• Prepare monthly and quarterly PowerPoint presentations for reviews.

Marketing and Events

• Arrange branch‑level marketing campaigns with Marketing Department.
• Coordinate quarterly and annual awards functions for the branch.

HR and Payroll Support

• Prepare and submit monthly attendance registers to payroll.
• Maintain accurate time‑keeping records for all staff within the department.
• Maintain Leave records, load leave forms for the branch employees
• Load incentives as required for sales and technical departments
• Load manpower requisition requests through the HR Management system
• Load terminations through the HR Management system 

Procurement and Vendor Management

• Source and load new vendors for procurement purposes.
• Manage vendor invoicing and payments, including submitting requisitions.
• Use the company Procurement System to manage the above. 

Reporting & Data Management

• Collate daily and monthly statistics for management upon request.
• Maintain accurate administrative and operational records across all branch functions.

Communication & Support

• Handle all incoming calls and attend to queries from management, reps, clients, and other internal departments.
• Support the Branch Manager with administrative, operational, and reporting tasks.
• Ensure overall branch compliance with internal procedures and company standards.

EHS and Infrastructure Maintenance

• EHS Inspections to be completed as required on the Company EHS System
• EHS meetings to be attended
• Manage relationship with Body Corporate to ensure the building is maintained.

General and Ad Hoc

• Provide administrative support where required to ensure uninterrupted branch operations.
• Undertake ad hoc duties as assigned by the Branch Manager or leadership team.